The Mindful Space: Coaching HubFOR COACHES & THEIR CLIENTS
A reflective space
between sessions.
Built for coaches across every discipline and specialism, including personal trainers. Stay connected with your clients between sessions: send messages, set goals together, track progress and share the resources that move the work forward.
- Replace 5+ tools with one calm hub
- Set up your workspace in under 10 minutes
- Improved client engagement between sessions
Why coaches choose it
Keep clients engaged between sessions — without the admin.
Whether you're a coaching psychologist, life, career or executive coach, or a personal trainer — replace the patchwork of apps with one calm space your clients actually return to.
Clients show up prepared
Shared goals, resources and reflections keep the work alive between sessions.
One hub, not five tools
Replace messaging apps, shared drives, scheduling links and spreadsheets.
Less admin, more coaching
Appointments, agreements, billing and feedback handled in one place.
See progress between sessions
Track goals, habits and metrics together so you walk into every session already knowing where things stand.
See it in action
Built for coaches, designed for calm.
Silent walkthrough. Prefer narration? Watch the 90-second tour.
What's inside
Multiple tools, working together.
A complete coaching hub, organised so nothing feels bolted on — with trainer-specific tools that only appear if you need them.
Getting clients started
From invite to first session, without the admin.
Client invites
Invite clients by email in a few taps and track pending, accepted and declined invitations in one place. Clients invited by a coach use the hub at no cost.
Automated onboarding
Choose the agreement, intake form and starter goals every new client should receive, and they're assigned automatically the moment an invite is accepted.
Choose your pathway
Pick the pathway that fits your practice — Coaching Psychology, Personal Training, or both — and the workspace shapes itself around it, showing the tools and insights that matter and hiding the ones that don't.
Coaching essentials
The core hub every coach uses day-to-day.
Per-client hub
Every client gets a single page bringing together their goals, tracking, sessions, workouts, agreements, feedback, resources, appointments and messages — with a pathway-aware Add menu so you can create anything for that client in one tap.
Today view
A daily focus screen showing your next appointment, active goals, your reflection for today, and one-tap shortcuts to the things waiting for you.
Private messaging
Stay in touch between sessions without giving out your personal number — secure 1:1 chat with each client.
Appointments
Cut no-shows and back-and-forth. Schedule sessions, send reminders, and let clients request a time you can accept or decline in one tap. Connect your Google Calendar for two-way sync — events created here appear in Google Calendar, and edits made there flow back automatically.
Goals
Co-create goals together and revisit them between sessions so every conversation starts informed.
Goal templates
Write your go-to goals once, then apply them to any client in a tap — so a new engagement starts with structure instead of a blank page.
Custom tracking
Define the metrics that matter for each client — mood, habits, KPIs, lifts, body composition — and watch progress build over time.
Coaching sessions
A shared session space: capture the overview and agreed actions together. Both coach and client can edit, tick off actions, and walk into the next session already on the same page.
Private reflections
A journaling space for clients to capture thoughts between sessions. Reflections are private to the client — coaches never see them.
Programs, paperwork & payments
Everything that surrounds the coaching itself.
Agreements
Send, sign and store coaching agreements in one place so every engagement starts on solid ground.
Structured feedback
Build check-ins, intake questionnaires and personal-info forms with drag-and-drop questions, or clone one from the built-in library, then assign them to individual clients.
Resources & catalogue
Share files and links privately, or clone activities from the built-in catalogue and customise them as your own.
Products & memberships
Set up your packages and session bundles once, with recurring memberships for ongoing clients — so repeat billing isn't a monthly rebuild.
Invoice tracking
Issue, track and download invoices as PDFs, raise credit notes when something changes, and send clients a secure link to view or pay without logging in. Payments taken outside the app are fee-free, and optional Stripe card payments — connected from Integrations — land straight in your own Stripe account. Your own subscription is billed by Paddle.
Trainer & nutrition add-ons
Optional tools that appear when your pathway needs them.
Workouts
For personal trainers: build programs, log sessions and track lifts with an exercise library built in.
Nutrition & meal plans
Set macro and calorie targets, log food and share meal plans — for trainers and nutrition-focused coaches.
Your coaching experience
How the hub shows up for you and your clients.
Branded client emails
For coaches: add your logo, accent colour and display name so every client-facing email and invoice — from welcome notes to payment receipts — feels unmistakably yours.
Pathway-aware insights
A coach-only dashboard with KPIs, bar charts and infographics tailored to the pathways you've chosen — mindset, strength, nutrition or a blend of them — over 7, 30 or 90 days.
Client progress view
For clients: a personal progress screen pulling together goals, tracked metrics, sessions and check-ins, so they can see how far they've come between appointments.
Smart notifications
Per-event email toggles in Settings, quiet hours so nothing lands overnight, optional browser push (works on home-screen installs too), plus in-app alerts for messages, sessions, feedback, invoices and more.
Help & support
An in-app help centre covering every area of the hub, plus support tickets you can raise from inside your workspace and follow through to a reply.
Who it's for
Built for coaches of all kinds.
The core toolkit — messaging, goals, tracking, agreements, feedback, resources, appointments and invoicing — works for every coaching discipline. Personal trainers get an extra pathway with workouts, nutrition and meal plans built in.
Coaching Psychology pathway
Messaging, goals, tracking, agreements, feedback, resources, appointments and invoicing — the full hub for reflective coaching disciplines, minus the training-specific tools.
Personal Training pathway
Everything in the core hub plus workout programs, an illustrated exercise library, nutrition targets and meal plans — built for strength, physique and performance work.
Suitable for
…and any other coaching specialism where the work continues between sessions.
Guided walkthrough
Take the 90-second tour.
A narrated walk through every part of the hub — messaging, goals, sessions, agreements, workouts, nutrition and invoicing.
Simple pricing
Start free. Grow when you're ready.
Free for up to 3 clients — no card required. Paid tiers unlock appointments, agreements, feedback, invoicing, insights and more.
Free
Up to 3 clients
£0 forever
Pro
Up to 15 clients
— /mo
Pro Plus
Up to 30 clients
— /mo
Pro Ultimate
Unlimited clients
— /mo
Common questions
Things coaches often ask.
Who is The Mindful Space for?
Coaches of every discipline — coaching psychologists, life, career, executive, leadership, health, nutrition, wellbeing and performance coaches — plus personal trainers who get an extra pathway with workouts, exercise library, nutrition targets and meal plans.
How do my clients join?
You invite them by email from your workspace and they set up their own account in a couple of taps — clients invited by a coach use the hub at no cost. You can also set up onboarding so every new client is automatically assigned your coaching agreement, an intake form and their starter goals as soon as they accept.
What is a pathway?
A pathway is the shape of your practice — Coaching Psychology, Personal Training, or both. It decides which tools appear in your workspace and on each client page (for example workouts and nutrition only show up if you need them), and it tailors the metrics on your insights dashboard.
Can I take recurring payments?
Yes. Set up your packages and session bundles as products, and use memberships for clients on an ongoing arrangement. Card payments are optional: connect your own Stripe account from Integrations and funds go directly to you, with a 1% platform fee on top of Stripe's own fees. Invoices settled outside the app stay fee-free.
How does pricing work?
There is a free tier and paid tiers billed monthly by Paddle. Clients invited by a coach use the hub at no cost. You can cancel at any time — no long contracts.
Do you take a cut of client payments?
Not on invoices settled outside the app — invoicing simply tracks what you're owed and lets clients download PDFs, and we never hold client funds. If you switch on optional Stripe card payments, funds go directly to your own Stripe account and a 1% platform fee applies on top of Stripe's own fees.
Who owns the data — me or my clients?
You own your account data and your clients own their personal reflections (which are private and never visible to coaches). You can export or delete your workspace at any time.
Is my clients' data private and secure?
Yes. Messages, goals, sessions and files are scoped to the coach–client relationship using row-level security. Private reflections are never visible to coaches. All traffic is served over HTTPS.
Does it replace tools like Calendly, Google Drive or WhatsApp?
For coach–client work, yes — appointments, resources, messaging, agreements and feedback all live in one hub. Google Calendar sync is built in so your existing calendar keeps working.
Do I need to install an app?
No. The hub runs in any modern browser and installs to your phone's home screen in one tap — it then launches full-screen like a native app, with push notifications supported.
Can I cancel any time?
Yes. Cancel from the billing page and you'll retain access until the end of your current period. Your workspace data stays intact if you resubscribe.
On your phone
Use it like an app — no app store needed.
Add The Mindful Space to your phone's home screen and it launches full-screen with its own icon — one tap, no browser tabs, no download.
iPhone (Safari)
- Open this site in Safari.
- Tap the Share icon at the bottom of the screen.
- Choose Add to Home Screen, then tap Add.
Android (Chrome)
- Open this site in Chrome.
- Tap the three-dot menu in the top-right.
- Choose Add to Home screen (or Install app), then confirm.
The icon opens straight into your workspace — staying signed in like a regular app.